Admin Officer (Factory 1 Vsip 1)

Employee Management System

• Set up user accounts for new employees and seasonal workers on the employee management system.
• Manage ID magnetic cards and the automatic door lock system.
• Manage the smart parking control system.

External Services

• Oversee pest control services within the company.
• Manage courier and express delivery expenses.

Facilities Management

• Support the Administrator in managing office assets and maintenance.
• Issue lanyards and badge holders to employees.

Recruitment and Training

• Support the employee recruitment process.
• Deliver orientation training for newcomers.
• Assist in organizing training programs and company events.

Other Tasks

• Follow up on all external guidelines and directives.
• Coordinate prevention and control measures for special diseases.
• Handle all incoming calls, respond to inquiries, take and forward messages, or transfer calls to the appropriate staff.
• Collect, compile, distribute, and file office reports and statistics in a timely manner.
• Arrange flowers, restaurant bookings, and other related services.
• Perform other tasks as assigned by the Department Manager.

• Fresh Graduated from University (major in Business Administration, Law, Human Resource Management, English Language, or related majors)
• Microsoft Office skill (Word, Excel, PPT)
• Fluent in English (Writing and Speaking)
• Candidates with permanent address in Binh Duong are preferable
• Strong organizational and coordination skills.
• Good communication skills, especially with external vendors and internal departments.
• Knowledge of food safety and hygiene standards.
• Ability to multitask, prioritize, and work under pressure during events or inspections.
• Positive attitude towards teamwork and event organization activities.
• Customer-oriented mindset for hospitality and guest services.

• Trial: 2 months of probation with full salary
• Working time: 44 hours/week
• Training opportunities:

A2E skill training

Pre-mortems
Prioritization
Problem solving
Owner’s mindset
Idea generation
Coaching
Influencing
Courageous conversations
Effective communication
Presenting with impact
Closed-loop conversations
Creating business value
Effective meetings
Effective emailing
Organizational health

• Colleague: Friendly, supportive
• Day off:

- 15 working days: from full 1 year to less than 3 years;
- 16 working days: from full 3 years to less than 7 years;
- 22 working days: from full 7 years or more to less than 37 years.

• Benefits:

Competitive total income up to 15-month salary per year
Japanese Health Insurance for Staffs over 2 years contribution
Attractive training path & career path for each position
Energetic, supportive & professional working environment
Company trip, Team building activities
Holiday events
 

• Other allowances:

Company bus from HCMC to Factory
Parking fee