Company: Planet Design & Consulting Vietnam

Position Title: Project Site Administrator

Reporting to: Project Manager / Site Manager

Work Location: AEONMALL THANH HOA(AMTH) + AEONMALL HALONG VIETNAM (AMHL)

Department: Project Site Management

Employment Type: Contract AMTH (12/2025-10/2026); AMHL(01/2026-Nov/2026)

1. Job Summary

We are seeking a detail-oriented and responsible Project Administrator to support administrative and coordination tasks at the project site. The successful candidate will be the key contact for site documentation, permits, communication, and office operations.

2. Key Responsibilities

1. • Manage incoming and outgoing correspondence, documentation, and records at the project site.
2. • Draft and maintain administrative documents, reports, and standard templates.
3. • Coordinate site visits and support reception for partners, guests, and local authorities.
4. • Track and manage permits and legal documentation related to construction (e.g., construction permits, safety, fire protection, ETC.).
5. • Collaborate with the Safety and Technical teams to manage site personnel records, subcontractor documentation, and access cards.
6. • Oversee office supplies, facilities, and administrative tools for site operations.
7. • Support onsite recruitment and staff coordination when required.
8. • Prepare periodic administrative reports and assist in other tasks assigned by management.

2. Key Responsibilities

1. • Manage incoming and outgoing correspondence, documentation, and records at the project site.
2. • Draft and maintain administrative documents, reports, and standard templates.
3. • Coordinate site visits and support reception for partners, guests, and local authorities.
4. • Track and manage permits and legal documentation related to construction (e.g., construction permits, safety, fire protection, ETC.).
5. • Collaborate with the Safety and Technical teams to manage site personnel records, subcontractor documentation, and access cards.
6. • Oversee office supplies, facilities, and administrative tools for site operations.
7. • Support onsite recruitment and staff coordination when required.
8. • Prepare periodic administrative reports and assist in other tasks assigned by management.

4. Benefits

1. • Salary: 500-700usd gross, negociate
2. • Insurance: Full social, health, and unemployment insurance as per labor law.
3. • Working in a professional and supportive team environment.
4. • Other benefits according to company policy.