HR Information System (Hris) Specialist

HRIS Management & Optimization

• Manage, oversee and maintain the administration and maintenance of the HRIS, ensuring IT is up-to-date and functioning correctly.
• Evaluate current HR processes and identify opportunities for automation and system enhancements, integrate HR processes to enhance operational efficiency and align with organizational needs.
• Continuously evaluate and improve the HR system, including recruitment, payroll, performance management and learning platforms.
• Document workflows, processes and system configurations to ensure transparency and consistency, maintain compliance with data privacy and security standards.
• Serve as the primary point of contact for troubleshooting and resolving HRIS-related issues.

Data Analysis & Reporting

• Collect and analyze HR data to inform strategies and decision-making.
• Process and update employee data for HRM system.
• Develop and maintain standard reports, customized reports, periodic reports of employee data, HR dashboards and develop relating reports.
• Provide insights and recommendations based on data trends and analysis.
• Respond to HR data requests on ad-hoc basis by gathering, analyzing and reporting relevant data from various sources.
• Maintain HR data integrity by ensuring the accuracy and consistency of data input. Audit HR data, troubleshoot irregularities and support data governance processes.

System Support and Training

• Provide on-the-job and formal training to users on system functionalities and best practices.
• Provide technical support to users, troubleshoot and resolve system issues, maintain system quality and internal customer satisfaction.
• Work directly with vendors to resolve system issues, operate, maintain and upgrade the system, implement new features.
• Monitor system access and usage to protect sensitive employee data.
• Address user inquiries and escalate complex issues to vendors as needed.

Project Management and Others

• Lead or support HRIS projects, such as new module implementations, upgrades and integrations with other systems.
• Partner with relating stakeholders to ensure seamless execution of HRIS-related initiatives.
• Manage timelines, resources and communication plans for system-related projects.
• Manage, check and reconcile monthly budgets, prepare reports and analyze related costs.
• Develop & maintain KPI tracking system.

• Bachelor’s degree in Human Resources, Information Technology, or related field.
• Proven experience from 2-3 years above in HRIS administration, HR data management or similar roles.
• Strong knowledge of HRIS platforms, proficient in data analysis and reporting tools, such as Excel and Power BI.
• Excellent problem-solving skills and ability to troubleshoot system issues, have a responsibility mindset, honesty, attention to detail and ability to maintain high levels of accuracy in data management.
• Have ability in data research and analysis, strong communication and interpersonal skills.
• Knowledge of HR best practices, provide technical support and train staff.
• Project management experience and HRM System (Fast System) is a plus.

• Competitive salary and additional benefits.
• Shuttle bus from Ho Chi Minh, Thu Duc, Bien Hoa.
• 13th month salary bonus.
• 14 days of annual leave.
• Full social and health insurance benefits as per legal regulations.
• 24/7 accident and health insurance.
• 1 fully paid day off for Christmas.
• Access to internal and external training programs.
• Company-provided PC or laptop.