Project Administrator

Executive Administration

• Provide administrative support to facilitate efficient project management and communication.
• Coordinate project meetings, workshops and review sessions.
• Prepare meeting agendas in consultation with the Project Manager.
• Arrange meeting invitations, venues and meeting logistics.
• Attend meetings and prepare accurate Meeting Minutes.
• Maintain and regularly update the Project Action Register.
• Maintain the Project Decision Register.
• Follow up outstanding action items and issue reminders as requested by the Construction Project team.
• Assist in preparing reports, presentations and meeting materials.
• Coordinate execution of documents requiring Company signatures.
• Provide general administrative support to the Construction Project team
• Maintain overall visibility of project performance and provide early warning of emerging issues.

Project Reporting Support

• Support in preparation and administration of project reporting.
• Consolidate reports received from appointed consultants for review by the Project Manager.
• Assist in preparing Project Reports, executive summaries and presentation materials.
• Maintain project reporting records and presentation archives.
• Ensure reporting information is consistent across project documentation.

Project Coordination Support

• Support effective communication and information flow between the Company and appointed consultants.
• Coordinate the distribution of project information to relevant stakeholders.
• Assist the Construction Project team in monitoring consultant submissions and scheduled deliverables.
• Follow up outstanding information requests on behalf of the Construction Project team.
• Coordinate review comments issued by the Company and monitor responses from appointed consultants.
• Maintain consultant contact lists and project communication records.
• Coordinate project workshops, design review sessions and operational meetings.
• Assist with project logistics associated with site visits, inspections and management meetings.

Project Information Management

• Maintain complete, accurate and organised Project Information on behalf of the Company.
• Maintain the Company’s electronic Project Filing System.
• Ensure all project correspondence, reports, presentations, contracts, approvals, meeting minutes and other project records are properly filed on the Company’s server.
• Maintain document version control and filing consistency in accordance with Company procedures.
• Ensure all information received from appointed consultants is appropriately recorded and archived.
• Maintain an organised and auditable project filing structure.
• Ensure all project information is readily retrievable when required by the Construction Project team or Company Management.
• Coordinate collection and archiving of project close-out information provided by appointed consultants.
• Regularly audit the Company’s project server to ensure project information remains complete, current and properly organised.

Other Duties

• Perform other duties and responsibilities reasonably assigned by the Construction Project team consistent with the purpose and level of this position.
• Maintain confidentiality of all Company and project information.
• Contribute to the continuous improvement of project administration procedures and document management practices.

Educational Qualifications

• Relevant university degree in Business Administration, Construction or Project Management.
• Excellent English proficiency.

Working Experience

• Strong experience of project administration/management in project management or real estate development industry.
• Ability to communicate and work with varied stakeholders.

• Competitive salary & benefits package – Mức lương và chế độ phúc lợi cạnh tranh
• Full salary, insurance and service charge during probation period – Nhận đầy đủ lương, bảo hiểm và phí phục vụ trong thời gian thử việc
• Annual Leave – Nghỉ phép năm
• Uniform – Đồng phục
• Employee Shuttle Service – Xe đưa rước nhân viên
• Health checkup – Khám sức khỏe định kỳ
• Salary review – Xem xét điều chỉnh lương
• Training & Development – Đào tạo & Phát triển
• Duty meal- Có hỗ trợ cơm ca cho nhân viên