Administration And Procurement Officer

A. Procurement Planning & Purchasing Execution

1. Requisition Validation: Collect, review, and validate purchase requests from internal departments; support the team in building monthly, quarterly, and annual procurement plans.
2. End-to-End Purchasing: Execute purchasing processes by issuing Purchase Orders (POs), tracking delivery statuses, and ensuring materials/services meet client demands.
3. Budget & Expenditure Control: Monitor daily expenditures to ensure alignment with approved department budgets; implement cost-reduction measures in all purchasing transactions.
4. Pricing & Market Analysis: Maintain and update pricing models; analyze costs and monitor market price trends to propose strategic cost-saving ideas.

B. Supplier & Contractor Management

1. Sourcing & Negotiation: Source new suppliers/sub-contractors, request quotations, analyze bids, and lead commercial negotiations to secure optimal pricing and terms.
2. Contract & Document Control: Draft, review, and manage contracts and purchasing documents; coordinate closely with the Accounting department to process payments and resolve billing issues.
3. Vendor Performance Evaluation: Drive an on-time delivery and quality program to monitor vendor performance; coordinate with internal inspectors to assess sub-contractors and vendors.
4. Conflict Resolution: Serve as the primary point of contact to resolve day-to-day issues, quality discrepancies, or conflicts with outside vendors.

C. Inventory & Audit Support (Commercial Side)

1. Inventory Accuracy: Review inventory variances (on paper) and optimize programs for purchasing raw materials and capital to mitigate financial risks.
2. Physical Audit Support: Support the team in periodic physical inventory counts to reconcile data and ensure adherence to internal purchasing and receiving controls.

D. Compliance & Administration

1. Policy Adherence: Ensure all procurement activities comply with internal policies, safety guidelines, and legal regulations.
2. Reporting: Prepare regular procurement reports, cost analyses, and performance summaries; suggest process improvements to Management.

E. Other Tasks: Execute other tasks assigned by the HR Manager or Line Managers.

• Minimum Education: Bachelor's degree in Business Administration/ Finance/ International Business/ Commerce, or a related field.
• Minimum Experience: Experienced in procurement, production scheduling / planning and inventory control
• Languages Capability: Basic English
• Strong commercial negotiation, pricing analysis, and contract-drafting skills.
• Proficiency in handling POs, commercial invoices, and purchasing workflows.
• Good command of Excel and procurement systems/ERP software.
• High level of integrity, sharp attention to detail, and good problem-solving skills.
• Attributes: Proactive, organized, and capable of working effectively with cross-functional internal teams and external vendors.

• Laptop
• Insurance regime
• Teambuilding  
• Annual health check
• Training 
• Salary increase
• Annual leave