Import / Export Procurement Specialist (8-Month Contract)

International Purchasing: 

-  Search for and evaluate international suppliers.
- Negotiate prices, payment terms, and delivery terms in accordance with Incoterms.
- Prepare international purchasing contracts and manage delivery schedules.

International Logistics: 

-  Work directly with shipping lines, freight forwarders, and customs agents to arrange bookings and monitor and control the transportation process.
- Handle issues arising during transportation, such as vessel delays, damaged goods, schedule changes, and documentation discrepancies.
- Manage and check import and export documents, including invoices, packing lists, B/L, C/O, C/Q, ETC.

Export: 

- Work closely with the Sales Department to understand sales plans and arrange shipping schedules with the most cost-effective options.
- Prepare export documentation.
- Monitor orders and coordinate with freight forwarders and Customs for customs clearance.
- Work closely with the Sales Department to monitor vessel schedules and provide updates to customers.
- Handle unexpected situations, such as changes in delivery locations and cargo-related incidents.

Cost and Schedule Management: 

 -     Monitor and update purchasing price lists and logistics costs.
 -    Develop purchasing plans in line with production plans and inventory levels.

        Compliance and Optimization: 

-      Ensure purchasing activities comply with internal policies, international trade regulations, and   Vietnam’s import and export regulations.
-      Coordinate with relevant departments, including Accounting, Planning, Production, and Warehouse, to optimize the supply chain

ISO, FSSC, GRS, SMETA & HALAL compliance

Ensure compliance with all applicable standards (ISO, FSSC, GRS, SMETA, HALAL, ETC.) to support a safe workplace and sustainable operations
 

Education

• Bachelor’s degree in International Business, Foreign Trade, Supply Chain, or related fields. 

Experience

• Minimum 1 year of experience in a similar position. Candidates with experience working with European and American markets are preferred. Fresh graduates with relevant qualifications and a strong willingness to learn are also welcome to apply.
• Experience in manufacturing is a strong advantage.
• Strong knowledge of Incoterms, UCP, L/C, import procedures, and international transportation. 
• Experience working with shipping lines and freight forwarders, with a good understanding of booking procedures, bill of lading tracking, and customs clearance. 
• Strong negotiation, analytical, and risk management skills. 

Skills

• Familiarity with ERP systems, odoo and proficient in Microsoft Office (especially Excel).
• Strong negotiation, communication, and coordination skills.
• Detail-oriented, well-organized, and able to work under pressure. 

Languages: Good command of English (speaking, writing, reading) and Vietnamese

• Working Hours: Monday to Saturday, 8:00 AM – 04:30 PM.
• 13th-month salary.
• Full mandatory insurance (Social Insurance, Health Insurance, and Unemployment Insurance) in accordance with Vietnamese labor law.
• Annual leave and public holidays in accordance with Vietnamese labor law.
• Other benefits in accordance with the Company's policies.
• EMPLOYMENT TYPE: 8-MONTH FIXED-TERM CONTRACT (MATERNITY LEAVE REPLACEMENT).