Admin Executive

Accounting tasks:

• Prepare payments for suppliers on schedule and in accordance with staff requests;
• Follow up with suppliers on paperwork and VAT invoices;
• Update the supplier database;
•  Collect and check all expense claims from staff members;
• Manage cash in and out;
• A single point of contact with the bank and accounting firm.

HR tasks:

• Prepare, collect and file all documentation related to staff members in accordance with the laws and regulations;
•  Handle or coordinate with the agency on legal processes for staff members (Vietnamese and foreigners);
• Keep track of leave days and coordinate with the accountant on monthly payroll preparation.

Administrative tasks:

• Answer and route all incoming calls;
• Prepare contracts, liquidation minutes, and VAT invoices for clients;
• Purchase office supplies;
• Purchase equipment for events when required;
• Compile, update and file internal forms and documents;
• Supervise the office equipment maintenance;
• Make proposals to improve AsiaMotions’ internal admin processes.

• Receive frequent in-house training in outdoor skills; 
• Entitled to insurance according to the Labor law, including public health insurance and social insurance, along with a private health insurance chosen and paid by AsiaMotions.