Admin Executive

1. Reception & Visitor Support
•    Guide visitors/partners to the correct department or responsible person, notify relevant teams to ensure proper reception procedures.
•    Operate the reception desk and company hotline, receive incoming calls and transfer them to the appropriate department/personnel.
•    Manage meeting room equipment and supplies, coordinate and arrange meeting room schedules efficiently.
•    Receive, record, and deliver incoming documents, correspondence, and packages to the correct recipients to avoid loss.
2. Office Administration & Employee Services
•    Supervise daily office operations to ensure a clean, organized, and well-functioning work environment.
•    Supervise the tea lady and ensure all office areas are properly cleaned and maintained.
•    Track office stationery and pantry inventory, prepare purchase requests and distribute supplies accordingly.
•    Work with vendors to manage office procurement, repairs, maintenance, and all ongoing service contracts.
•    Issue staff ID cards, print name cards, support office access rights, and arrange seating plans.
•    Ensure office plants are maintained according to schedule.
3. Event & Travel Coordination
•    Coordinate company events, meetings, and conferences, ensuring all logistics are properly arranged.
•    Arrange business travel bookings: flight tickets, hotels, transportation, in accordance with company policies.
•    Support internal engagement or cultural activities when required.
4. Expense Collection & Reporting
•    Collect and verify administrative expense documents (utilities, stationery, services, repairs, office rental, vehicles, business trips, ETC.).
•    Prepare payment requests and ensure proper documentation.
•    Compile and prepare the monthly expense report.
5. Other Tasks (Ad-hoc)
•    Perform other tasks assigned by the Line Manager, including providing remote support to other offices when required.

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum 2 years of experience in receptionist, general affairs, administration.

• Attractive salary;
• 100% salary in 2 months of probation;
• Social insurance
• 13th salary
• Company‘s computer provided
• Teambuilding
• 12 annual leaves/year;
• Working in a dynamic and fast-growing environment with many opportunities for promotion and development.