Admin Executive

We are seeking a hands-on Admin Executive to ensure smooth daily operations and administrative continuity across the company. This role combines office and legal administration, contract and client coordination, banking and cash management. The Admin Executive will work closely with internal teams, suppliers, clients, and government authorities to maintain operational efficiency, compliance, and organizational discipline.

1. Office & Legal Administration:

• Manage office administration and its relevant expenses and invoices (facilities, utilities, office inventory, refreshments, locks, cameras, ETC.)
• Proceed and take care of the company’s legal and governmental documents and processes, including ERC, company tax registration, company sign, visa and work permit for expats.
• Register, purchase and follow up on insurance for staff and clients on programs.
• Arrange and manage company expenses related to housing and flights for expats and staff.

2. Client & Contract compliance:

• Manage the end-to-end contract process with clients, including regular clients communication as arises.
• Keep track of clients’ payment process and its timeline, and remind clients for outstanding payment when needed.
• Act as the reference point for other contract templates with suppliers.

3. Bank transactions & Cash management:

• Enter banking transactions orders following payments’ approval from Director.
• Manage cash withdrawals and cash expenses as per company’s needs.
• A single point of contact with the bank for necessary payment processes.

4. Accounting backup: to cover some of the essential (necessary or urgent) accounting tasks when the accountant is absent (on planed leave and unexpected leave).

• Check VAT invoices from suppliers.
• Issue VAT invoices for clients.
• Check expense claims from staff.

Requirements

• Native Vietnamese speaker and fluent in English, both verbally and in writing.
• Proficient in Microsoft Office
• Well-organized and detail-oriented; 
• Trustworthy;
• Ability to work independently as well as collaboratively as part of a team; 
• Eager to learn. 
• Required experience: At least three years of experience in the relevant positions.
• A bachelor’s degree in business administration, law, or an equivalent field is required.

• Salary range: 12.000.000 VND – 16.000.000 VND.
• Full-time contract with pro-rata 13th month bonus depending on the company’s business.
• Private Health Insurance (provided upon successful completion of probation).
• Receive company’s post-paid Sim card and laptop for work purposes.