Officer Administrator

·        Reception: Welcome guests, answer phone & deliver-receive packages and supervise the Helper to ensure the office is clean and well-organized;

·        Facilities & Services:

• Purchase office equipment, machinery, stationery and necessary office stuffs (from budgeting management, collecting quotations, price comparison & negotiation, drafting contract and reviewing terms & condition with suppliers/ vendors/ contractors) and maintain asset database;
• Manage office equipment and facilities: find, contact and handle maintenance services in order to ensure all are in good working condition;
• Monthly payment: track and control office expenses (Car renting, stationery, taxi bill, ETC.), set up the draft transactions for them and other required payments
• Collect invoices provide to the Accountant.
• Coordinate for domestic and international business trips, including flight booking, hotel and restaurant reservations, ETC.
• Maintain soft and hard copy of contracts, in-coming and out-going correspondences and other documents;

·        Office Expenses Payment and Report:

• Receive and pay for the Office Expenses, record the payments by day and by month to create the Expenses Reports.

·        Employee engagement activities:

• Organize Company events such as: Trade Missions, Meeting, Factory Visitation, ETC.
• Coordinate with Company Trade Union’s Executive Committee to organize staff activities such as: Quarter competition; Quarter Birthday Celebration; Women's Day, Men's Day, Sport & Culture Event, ETC

·        Sourcing Tasks:

• Oversee Sourcing Projects accepted by Vietnam B2B Direct and ensure the timely distribution, research and implementation of Projects
• Participate in Sourcing activities oneself with research and preparation of Reports
• Plan and participate in Account Management, Sourcing and Trade Mission Events, Factory Visitations, Factory Inspections, Client Visitations, VN Manufacturer Meetings ETC.

·        Other tasks

• Proceed updates on business legal documents with government authorities;
• Other tasks assigned by Manager/ Supervisor

·        Working hours: 9:00 ~ 17:00 (5 days per week);

·        Competitive Salary

·        Social Insurance as stated by Labor code

·        Monthly Day-off

·        13th month bonus