Receptionist Cum Office Admin

Service scopes are as following but not limited to:

Front Desk Service

• Receptionists have to be an image of the company.

• Provide a friendly, welcoming, and professional first impression to all & ensure all exiting guests receive a personalised, friendly and courteous farewell.

• Maintain high standards of presentation in the reception area and office operation duties.

• Register incoming visitors/guests using the Visitor Management System, ensure guests and visitors are appropriately attended to, accommodated, facility provided and comfortable for the duration of their visit.

• Ensure that service providers, contractors and vendors are received, directed & escorted appropriately according to their purpose of visit.

• Coordinate with client on meeting room reservations and ensure conference rooms are appropriately setup and configured according to the Room Preparation Guide.

• Work with office cleaner to maintain public areas (reception lobby, pantry & meeting rooms) in a clean and tidy condition. Manage mail distribution and courier services as well as stationery and PPE/ uniform distribution for clients

• Transportation service administration.

• Manage telephone engagement during business operating hours such as answer incoming calls, with proper greetings; pick up phone in 3 rings. Timely and effective communication at all times.

• Keep Front of House area in a prestige condition at all times. • Ensure all visitors display the appropriate identification badges.

• Performing ad-hoc administrative duties Job Description, Page 2 of 2

Administrative duty:

• Provide administrative support for the operation of the office in a variety of administrative matters for difference department.

• Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.

• Assist Site Manager in the monthly/quarterly/year-end reporting to ensure promptness, accuracy and integrity of results at the unit and department level.

• Communicate status, work activities, and potential problem reports to internal and external stakeholders

• Manage, tracking and reporting of ongoing activities such as of account receivables, accounts payables, client’s job/work requests, invoices, GRRs, purchase orders, vendor’s tax invoices, inventory, ETC.

• Any other ad-hoc projects as assigned by the General Services Manager

• Salary: 9.000.000 - 12.000.000

• Annual bonus: 2 - 3 months

• Working in a dynamic, open and creative environment

• Fast promotion opportunities based on personal ability

• Team-Building, Year End Party and many internal events