Import-Export Supervisor

1. Job summary:

•  Directly responsible and functionally report to Supply Chain Manager.
•  Mainly in charge of all Import-Export activities, Direct material procurement
•  Responsible for working with customer to ensure shipment arrangement
•  Responsible for working with supplier to ensure Direct material procurement
•  Responsible for working with third party service provider and the related relation to ensure the import/export handling.

2. Duties and Responsibilities:

a) Monitoring the exportation and importation of materials, FGs and others that include:

•  Material’s contracts are signed on time prior to shipment departure.
•  Shipping documents & customs clearance follow up with 3rd parties.
•  Contact with shipping lines and get booking reservation.
•  Collect and cross-check all traffic related invoices from Forwarders / suppliers and assure the invoices are in order before paying.

b) Order management:

•  Sales Orders are signed on time prior to shipment departure.
•  Co-ordinate with buyers to get shipping instruction.
•  Issue Internal Stuffing Instructions.
•  Co-ordinate with the related departments for shipment arrangement on time.
•  Update customer’s shipment position and others.
•  Inventory management to ensure no out-of-stock situation.

c) Executing the related purchasing activities to ensure the purchasing of necessary goods or service to ensure better quality at better cost in time.

•  Sourcing and cost negotiation.
•  PO creation and delivery schedule follow up.
•  Contract preparation.
•  Vendor management and performance evaluation.
•  Bidding documentation.
•  Communicate to relevant departments for coordination

d) Provide the following report on a daily/ weekly and monthly basis

•  Annual Customs report
•  PO/ SO report
•  Import-Export shipment tracking file
•  OTIF report
•  Saving analysis report
•  Other reports requested from time to time
•  Other tasks are assigned by Line Manager